Frequently asked questions

1. I received a request to file my financial statements within two weeks so that my company will not be deregistered or ordered into liquidation. Can I have more time to file the financial statements?
2. Is it possible to sign the financial statements online?
3. I have filed my financial statements and received an extract from the Trade Register about it. However, there is still a reminder recorded on the extract. Can you remove it?
4. My company has been inactive for years, and it has no transactions or financial statements. I have notified the Finnish Tax Administration that the company has no business activities, is that not enough?
5. I received a request to file the missing financial statements. How do I find out which statements you do not have?
6. I have filed my financial statements with the Tax Administration. Why have they not arrived in the Trade Register?
7. How can I complete my company’s financial statements?
8. How can I revise financial statements that have already been registered?
9. I have filed my financial statements with the tax return. When can I see them in your system?
10. How can I file financial statements online?
11. Who signs the form for registering financial statements? Can the bookkeeper do it?
12. Does it cost me something if I file my financial statements late?
13. I received a request to file my financial statements within two weeks so that my company will not be deregistered or ordered into liquidation. Can you record in your details that my company may be deregistered?
15. My company has not had a bookkeeper in years and I do not know how to prepare financial statements. Can you help?
16. If my company is removed from the Trade Register, will it cause me expenses or trouble?
17. We received a request to file the financial statements with the Trade Register. Our company is a mutual real estate company and has no obligation to file financial statements. What shall we do?

Q: 1. I received a request to file my financial statements within two weeks so that my company will not be deregistered or ordered into liquidation. Can I have more time to file the financial statements?

We do not extend the deadline for filing financial statements. If we do not receive your financial statements within the given time, we will send you a new reminder with a time limit of 3.5 months. Read more about the deregistration procedure.


Q: 2. Is it possible to sign the financial statements online?

We accept online signing if you are filing the financial statements directly with the Trade Register. The printout must clearly indicate the system used for signing and that the document has been signed online. Go to our instructions: Electronic signature in Trade Register notifications.


Q: 3. I have filed my financial statements and received an extract from the Trade Register about it. However, there is still a reminder recorded on the extract. Can you remove it?

The reminder has been registered in the company’s details because the financial statements were not filed by the first deadline we gave. The reminder will disappear automatically in 150 days from its registration. We will not remove it earlier.


Q: 4. My company has been inactive for years, and it has no transactions or financial statements. I have notified the Finnish Tax Administration that the company has no business activities, is that not enough?

Most companies, including limited liability companies and co-operatives, must file their financial statements with the Trade Register for each financial period – even if they have interrupted or stopped their business activities.


Q: 5. I received a request to file the missing financial statements. How do I find out which statements you do not have?

Run a Financial statements search in our Virre Information Service free of charge to see which of your company’s financial statements have already been recorded in the Finnish Trade Register. Go to Virre Information Service.


Q: 6. I have filed my financial statements with the Tax Administration. Why have they not arrived in the Trade Register?

We only receive financial statement details from the Tax Administration if they have been filed exactly as instructed by the Tax Administration. Please contact the Tax Administration for more information.


Q: 7. How can I complete my company’s financial statements?

You can complete the financial statements you filed with your tax return according to the Tax Administration’s instructions until the end of your tax assessment. Once the tax assessment of your company has ended, file the approved financial statements directly with the Trade Register. Go to our instructions:


Q: 8. How can I revise financial statements that have already been registered?

You can ask the PRH to remove your registered financial statement documents if they contain false or sensitive information. Go to our instructions: How to ask for removal of financial statements from the Trade Register.


Q: 9. I have filed my financial statements with the tax return. When can I see them in your system?

If you have filed your financial statements exactly as instructed by the Tax Administration, they will be registered in the Trade Register within about a week. You will receive an extract about the registration to the address recorded in the company’s Trade Register details. Read more: How to follow the processing of your financial statements.


Please check on the Trade Register extract that all the company’s details are up to date. If necessary, file a notification of changes according to the instructions on our website.


Q: 10. How can I file financial statements online?

You can file the financial statements and the form for registering financial statements by email as a single PDF file to tilinpaatokset(at)prh.fi. Please note that financial statement documents are public. If you are using secure email, send the documents to the PRH Registry. Read more in the contact details of the Registry.


At the moment, we accept electronic financial statements only in IXBRL format. For more information, please contact accounting companies that use IXBRL interfaces.


Q: 11. Who signs the form for registering financial statements? Can the bookkeeper do it?

The form for registering financial statements must be signed by a person responsible for the company or by a representative they have authorised with a power of attorney. The bookkeeper can sign the form if he or she is responsible for the company or authorised to sign. Please note that the financial statements must also be signed.


Q: 12. Does it cost me something if I file my financial statements late?

Filing financial statements is free of charge when done within eight months from the end of the financial period.

If a limited liability company or co-operative files its financial statements later, the fee is 85 euros. The fee applies to financial statements for financial periods ending on or after 1 January 2019.


Q: 13. I received a request to file my financial statements within two weeks so that my company will not be deregistered or ordered into liquidation. Can you record in your details that my company may be deregistered?

We cannot record the deregistration of a company in the register in advance. The deregistration procedure follows statutory steps. If you have received a request and do not file the financial statements within the time limit, your company will be removed from the Trade Register or ordered into liquidation. Read more about the deregistration procedure.


Q: 15. My company has not had a bookkeeper in years and I do not know how to prepare financial statements. Can you help?

Entrepreneurs have many obligations and preparing financial statements is one of them. Unfortunately, we cannot offer accounting services. If you need help in other business-related matters, please contact Enterprise Finland or Finnish Enterprise Agencies for support. Go to our instructions about the boundaries of the Trade Register's Advisory Service.


Q: 16. If my company is removed from the Trade Register, will it cause me expenses or trouble?

Deregistration takes effect when it is recorded in the register. Deregistration means that the company cannot carry out business. Read more about the consequences of deregistration.


For information about tax consequences, please contact the customer service of the Finnish Tax Administration.


Q: 17. We received a request to file the financial statements with the Trade Register. Our company is a mutual real estate company and has no obligation to file financial statements. What shall we do?

We have sent the request to companies whose company form recorded in the Trade Register is limited liability company. A limited liability company can register mutual real estate limited company as its company form, if the company is a mutual real estate limited company according to its articles of association.

Go to our instructions in Finnish on changing the company form to mutual real estate limited company.

Go to our instructions in Swedish on changing the company form to mutual real estate limited company.