Limited liability companies – notification of changes of board, managing director and other persons with the Trade Register

Limited liability companies must file all changes concerning their board of directors, managing director, substitute for the managing director, house manager, persons entitled to represent the company, auditors, and supervisory board with the Finnish Trade Register.

This page includes the following information:‍

Who can file

A member of the board of directors or the managing director signs the notification. Procuration rights are not enough to sign a notification to the Finnish Trade Register. Read more about how to sign online notifications at ytj.fi.Open link in a new tab

An ordinary member of the board of directors or the managing director can authorise someone else to file the notification online. Read more about authorisations at ytj.fi.Open link in a new tab

Notification of terminated position

If your details have been recorded in the Finnish Trade Register and you have either resigned or your appointment has otherwise been terminated, you can file a notification of change concerning the matter yourself.

If an auditor resigns from their appointment in the middle of their term, the company or auditor must file a notification of the resignation with the Finnish Trade Register.

Read more in our instruction Notification of changes: Termination of appointment and notification of resignation.

How to file 

File the notification without delay.

File your notification online using our service at ytj.fi. The online service is available in Finnish and Swedish.

You need to have a Finnish personal identity code and one of the following: personal internet banking codes, a mobile certificate, or an electronic identity card (HST card).

What to do if you do not have a Finnish personal identity code: If you are an EU citizen, use our online form to file your notification electronically. Read our instructions on how to file changes of management, auditors and representatives on forms.

The service will help you fill in a notification of changes. Enter the requested details.

A supervisory board can only be filed using online or paper forms. Read our instructions on how to file changes of management, auditors and representatives on forms.

When filing an auditor, please observe the following:

• You can only file an authorised auditor and deputy auditor (HT auditor, KHT auditor).
• If the auditor or the deputy auditor is an audit firm, you must file the details of the firm and the auditor with principal responsibility.

What documents need to be enclosed

When you file a notification in the online service at ytj.fi, you do not need to attach documentation of the decision to appoint the person (for example, the general meeting or board meeting minutes). However, the company must have the decision concerning the appointment if we need it for processing the notification.

If you file a person who does not have a Finnish personal identity code, enclose a copy of their passport or other identification document, certified by one person.

Price

Notification of changes of the board of directors, holders of procuration, persons entitled to represent the company, auditors, and managing director costs EUR 50 per matter in the online service at ytj.fi.

Example: changing the board of directors and the managing director costs EUR 100 in the service.

It is free of charge to file a notification of termination of a registered appointment.

See our list for the handling fees.

File the notification in the online service at ytj.fi or using forms

File the notification in the online service at ytj.fi: Log in to the online service at suomi.fi.Open link in a new tab

File the notification using forms: Go to our instructions for filing the changes on forms.

Monitor the progress of your notification

Changes filed in the online service at ytj.fi about persons in positions of responsibility can be registered automatically. Read more about automatic registration.

You can monitor the progress of your notification using the notification search in the Virre Information Service. Go to the notification search in Virre.Open link in a new tab

More information about supervisory board, procuration rights, permits for persons living outside the EEA and legislation

Under the Finnish Limited Liability Companies Act, the supervisory board is a voluntary organ. If a limited liability company wishes to appoint a supervisory board, the Articles of Association must contain provisions on the supervisory board. 

Registering the holders of procuration is voluntary. However, if registered procuration rights have lapsed, the changes must be filed with the Finnish Trade Register. Read more about procuration rights (in Finnish and Swedish).

Persons living permanently outside the European Economic Area (EEA) need a permit from the Finnish Patent and Registration Office (PRH) to hold certain positions, such as board member or managing director.

The Finnish Limited Liability Companies Act lays down provisions on the management and representatives (chapter 6) and auditors (chapter 7) of limited liability companies. Read more in the Finnish Limited Liability Companies Act (PDF file).Open link in a new tab

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