Limited liability companies – notification of changes of board, managing director and other persons with the Trade Register on forms

Changes concerning a limited liability company’s management, representatives and auditors (with the exception of the supervisory board) can be filed in the online service at ytj.fi. Our processing times for notifications filed through ytj.fi are shorter than for notifications filed on forms. Read our instructions on how to file changes of the management, representatives and auditors of limited liability companies in the online service at ytj.fi.

You can also file the notification using a paper form.

Please note that it is not possible to file a limited liability company’s supervisory board in the online service at ytj.fi. File the notification using online or paper forms. See the section ‘Supervisory board’ on this page.

Please note the following: If you have a Finnish personal identity code, you cannot use online forms to file changes that concern the details of other organs. See the section ‘What to do if you do not have a Finnish personal identity code’ on this page.

This page includes the following information:

Notification of terminated position

If your details have been recorded in the Finnish Trade Register and you have either resigned or your appointment has otherwise been terminated, you can file a notification of change concerning the matter yourself.

If an auditor resigns from their appointment in the middle of their term, the company or auditor must file a notification of the resignation with the Finnish Trade Register.

When to file

File the notification of change without delay.

How to file the notification using forms

File the notification using form Y4, appendix form 13, and the personal data form. Before you start, read our instructions (in Finnish or Swedish) on how to fill in form Y4 at ytj.fi.Open link in a new tab

• Open: Form Y4 (pdf, 0.3 MB)
• Open: Appendix form 13 in Finnish (pdf, 1.1 MB)
• Open: Appendix form 13 in Swedish (pdf, 1.2 MB)
• Open: Personal data form in English (pdf, 708.5 kt)

Save the forms to your computer before filling them in.

Form Y4 and personal data form are in English. They can be sent to us. Appendix Form 13, on the other hand, has to be sent either in Finnish or in Swedish.

Pay the handling fee in advance and enclose the receipt with your notification. Read more in our payment instructions.

Send the notification forms and any required documents by post. The address is on form Y.

Who should sign the notification

A member of the board of directors or the managing director signs form Y4. Procuration rights are not enough to sign a notification to the Finnish Trade Register.

An ordinary member of the board of directors or the managing director can authorise someone else to file the notification. If an authorised person signs the notification, enclose a certified copy of a special power of attorney or the original general power of attorney.

Details filed on forms and enclosures

The details filed on appendix form 13 are names, dates of birth, and citizenships for foreign persons.

Please note the following: Use the personal data form to file names, personal identity codes and, for foreign nationals, their home addresses. You do not need to submit the home address of a person living in Finland to the Finnish Trade Register. Also, do not include any documents, such as minutes, that contain personal identity codes or home addresses when you send the notification.

If you file a person who does not have a Finnish personal identity code for entry into the Finnish Trade Register, enclose a copy of their passport or other identification document. The copy must be certified by one person.

Please note the following: When you file your notification using paper forms (or online forms, in case you do not have a Finnish personal identity code), you must always enclose the decision of the election of the person with the notification.

Read further instructions below.

Board of directors

List the whole composition of the board of directors.

Enclose the following documents with the notification:

• Decision of the election, such as a copy or extract of the minutes of the general meeting, certified by one person
• Report on the election of the chairperson of the board, such as a copy or extract of the board meeting minutes, certified by one person.

Auditor

Enter the details of the auditors and deputy auditors. If the auditor or the deputy auditor is an audit firm, enter the details of the firm and the auditor with principal responsibility on the form.

Please note that you can only file an authorised auditor and deputy auditor (HT auditor, KHT auditor).

Enclose a copy or an extract of the minutes of the general meeting, certified by one person. It is not necessary to provide a separate report on the election of the auditor with principal responsibility elected by the audit firm.

Managing director

Enclose a copy or extract of the board meeting minutes, certified by one person.

Persons entitled to represent the company

Enclose the decision of the election, such as a copy or an extract of the board meeting minutes, certified by one person.

Supervisory board

List the whole composition of the supervisory board on forms.

Enclose the decision of the election, such as a copy or an extract of the minutes of the general meeting, certified by one person.

If you file the supervisory board using an online form, fill in the notification forms and log in to the online form ‘Ilmoitus kaupparekisteriin’ (in Finnish) or ‘Anmälan till handelsregistret’ (in Swedish).

To log in, you need to have a Finnish personal identity code and one of the following: personal internet banking codes, a mobile certificate, or an electronic identity card (HST card). What to do if you do not have a Finnish personal identity code.

After you have logged in, select the matter you want to file with the Finnish Trade Register. Enter the company details. Add the notification forms and all the other required documents and send them.

• Go to the online form ‘Ilmoitus kaupparekisteriin’ in Finnish.Open link in a new tab
• Go to the online form ‘Anmälan till handelsregistret’ in Swedish.Open link in a new tab

Price

Notification of changes of the board of directors, holders of procuration, persons entitled to represent the company, auditors, supervisory board, or managing director on paper costs EUR 50 per matter.

It is free of charge to file a notification of your own resignation or the termination of a registered appointment.

Make the payment in advance and enclose the receipt with your notification. Read more in our payment instructions.

Price examples of notifications on paper

• Change of board of directors and managing director EUR 100 (EUR 50 + EUR 50)
• Notification of persons entitled to represent the company EUR 50
• Change of supervisory board on paper form EUR 50.

If you use one paper form to file a change to the board of directors, holders of procuration, persons entitled to represent the company, auditors, or managing director, the handling fee is EUR 50 per matter.

What to do if you do not have a Finnish personal identity code

If you are an EU citizen and you do not have a Finnish personal identity code, you can file your notification by logging in to the online form ‘Identification method for foreign persons – Notification to the Finnish Trade Register’. You can file changes that concern the details of all the limited liability company’s organs.

For a notification filed on an online form, you pay the handling fee for an online notification. Make the payment in advance and enclose the receipt with your notification. See our payment instructions.

When you log in to the online form, select the country whose means of identification you use.

After you have logged in, select ‘Notification of changes for limited liability companies’. Enter the company details. Add the notification forms, a receipt for the handling fee, and other required documents and send.

Go to the online form ‘Identification method for foreign persons – Notification to the Finnish Trade Register’.Open link in a new tab

Monitor the progress of your notification

You can monitor the progress of your notification using the notification search in the Virre Information Service. Go to the notification search in Virre.Open link in a new tab

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