Privacy statement for the List of Trademarks with a Reputation
Controller
Finnish Patent and Registration Office (PRH)
Mailing address: Finnish Patent and Registration Office, FI-00091 PRH, Finland
Street address: Sörnäisten rantatie 13 C, Helsinki, Finland
Tel. +358 29 509 5000
Representative of controller
Jorma Lehtonen
jorma.lehtonen(at)prh.fi
Tel. +358 29 509 5904
Data protection officer
tietosuojavastaava(at)prh.fi
Tel. +358 50 413 6500
Purpose of and legal basis for processing personal data
Personal data are processed for the List of Trademarks with a Reputation under Article 6.1(c) of the General Data Protection Regulation, i.e. the processing is necessary to comply with the legal obligation of the Finnish Patent and Registration Office (PRH).
The PRH decided to establish a list of trademarks with a reputation on 6 June 2007. The list contains information on trademarks applied for entry or entered into the list. A mark is entered into the list if the PRH considers that the mark has a reputation in Finland as defined in section 5(3) of the Finnish Trademarks Act (Tavaramerkkilaki 7/1964).
The decision is based on the Act on the Finnish Patent and Registration Office (Laki Patentti- ja rekisterihallituksesta 578/2013). Under section 2 of the act, the PRH processes matters related to trademarks and provides information services in connection with this duty. The list is one of the PRH’s services that are subject to a fee.
Marks entered into the list are published in the Industrial Property Gazettes service.
Personal data and categories of data subjects in the register
The following details are entered into the list: the name (or company name), domicile and address of the applicant or holder, and the name, domicile and address of the agent or representative.
The list also includes corresponding information on persons making a remark or requesting removal of a mark from the list, and on their agent or representative.
The telephone numbers and email addresses of the above persons are also collected in order to make communication easy.
Sources of information
The details are entered into list based on applications, or on applications concerning changes to marks already entered into the list, and on their supplementary details. This information is supplied by applicants, holders or their representatives, or, in connection with requests for removal, by their representatives.
Disclosure of personal data to third parties
Anyone is entitled to obtain information about the entries made in the List of Trademarks with a Reputation.
Details from the list can be obtained online via the Trademark Information Service on the PRH website or by ordering extracts, certificates and documents, and by telephone enquiry. It is also possible to study documents concerning the trademarks on the list at the PRH in Helsinki as long as they are public.
Transfer of personal data to countries outside the EU or the EEA or to international organisations
No data are transferred to countries outside the EU or the EEA or to international organisations.
Storage periods of personal data
The storage periods of the personal data on the list are based on a filing plan, which allows the data to be stored permanently.
Profiling and automated decision-making
The registered data are not used for profiling, and no automated decision-making is performed on the data.
Right of access to personal data
The data subject has the right to check what personal data about them have been entered into the list, or to find out that there are no such entries in the list. The data subject can ask the controller for access to their personal data. Read our instructions on how to request access to data.
Right to rectification of data
The data subject has the right to demand that the controller rectify without undue delay any inaccurate or incorrect personal data concerning them. Read our instructions on rectification of data.
Right to restriction of processing
The data subject has the right to demand that the controller restrict the processing of data, if the data subject contests the accuracy of the personal data. The idea is to restrict the processing for a period during which the controller can verify the accuracy of the personal data.
Right to lodge complaint with supervisory authority
If the data subject considers that the processing of their personal data infringes the relevant legislation, the data subject has the right to lodge a complaint with the supervisory authority (the Data Protection Ombudsman).