Privacy statement for the Finnish Designs Register

Controller

Finnish Patent and Registration Office (PRH)
Mailing address: Finnish Patent and Registration Office, FI-00091 PRH, Finland
Street address: Sörnäisten rantatie 13 C, Helsinki, Finland
Tel. +358 29 509 5000

Representative of controller

Ms Niina Mikkonen
niina.mikkonen(at)prh.fi
Tel. +358 29 509 5006

Data protection officer

Mr Olli Vento
olli.vento(at)prh.fi
Tel. +358 29 509 5743

Purpose of and legal basis for processing personal data

The Finnish Designs Register processes personal data under Article 6.1(c) of the General Data Protection Regulation, i.e. the processing is necessary to comply with the legal obligation of the Finnish Patent and Registration Office (PRH).

Under sections 9 and 44a of the Finnish Registered Designs Act (Mallioikeuslaki 221/1971), the PRH keeps the Designs Register, which contains information on design rights granted by the PRH, and a record of international registrations in force in Finland.

Under section 6 of the Finnish Registered Designs Decree (Mallioikeusasetus 252/1971), the PRH keeps an official register of applications for registration of designs.

The PRH processes matters related to design rights and provides information services in connection with this duty under section 2 of the Act on the Finnish Patent and Registration Office (578/2013).

Design Gazette

The PRH publishes the Design Gazette with public notices about matters to be announced there in accordance with the Registered Designs Act and the Registered Designs Decree.

Personal data and categories of data subjects in the register

The Registered Designs Act and the Registered Designs Decree set out the details to be entered into the Designs Register and the official register of applications.

The data to be entered into the Designs Register, the record of international design registrations in force in Finland, and the official register of applications include the name, domicile and address of the design right applicant or owner, the name, domicile and address of the agent, and the name and address of the creator of the design.

When registering the pledging or licensing of a design right, the name, domicile and address of the owner of the right must also be entered into the Designs Register and the record of international registrations. When a design right application is transferred, the name, domicile and address of the owner of the right are entered into the official register of applications.
(Sections 23a and 23b of the Registered Designs Act; sections 6 and 7 of the Registered Designs Decree)

In addition, the name, domicile and address of the person lodging an opposition and the name, domicile and address of their agent are entered into the register and the record.

The telephone numbers and email addresses of the above persons are also collected in order to make communication easy.

Sources of information

The details are entered into the Designs Register, the record of international registrations and the official register of applications based on registration applications or applications about registered designs and their supplementary details. This information is supplied by the applicants, owners or their representatives and – in the case of an opposition – by the opponent or their representative.

Disclosure of personal data to third parties

Anyone is entitled to obtain information about the entries made in the Designs Register, the record of international registrations and the official register of applications, as long as the information is public in accordance with section 19 of the Registered Designs Act.

Details from the Designs Register, the record of international registrations and the official register of applications can be obtained online via the Design database on the PRH website or by ordering extracts, certificates and documents, and by telephone enquiry. It is also possible to study documents concerning designs at the PRH in Helsinki, as long as they are public.

Details stored in the Designs Register are regularly disclosed to the European Union Intellectual Property Office (EUIPO) and to information service companies.

Transfer of personal data to countries outside the EU or the EEA or to international organisations

Personal data connected to international design registrations are also disclosed to the World Intellectual Property Organization (WIPO) based on sections 44 b and 44 f of the Registered Designs Act.

Storage periods of personal data

The storage periods of the registered personal data are based on a filing plan which allows the data to be stored permanently.

Profiling and automated decision-making

The registered data are not used for profiling, and no automated decision-making is performed on the data.

Right of access to personal data

The data subject has the right to check what personal data about them have been entered into the register, or to find out that there are no such register entries. The data subject can ask the controller for access to their personal data. Read our instructions on how to request access to data.

Right to restriction of processing

The data subject has the right to demand that the controller restrict the processing of data, if the data subject contests the accuracy of the personal data. The idea is to restrict the processing for a period during which the controller can verify the accuracy of the personal data.

Right to rectification of data

The data subject has the right to demand that the controller rectify without undue delay any inaccurate or incorrect personal data concerning them. Read our instructions on rectification of data.

Right to lodge complaint with supervisory authority

If the data subject considers that the processing of their personal data infringes the relevant legislation, the data subject has the right to lodge a complaint with the supervisory authority (the Data Protection Ombudsman).

Printable version
Latest update 08.01.2020