Forms for the start-up notification of a limited liability company

You can also start a limited liability company online at ytj.fi. Read our instructions for starting a limited liability company online at ytj.fi.

If you file your notification on paper, the processing time will be longer than when filing online at ytj.fi.

This page includes the following information:

When to file

File a start-up notification for your limited liability company with the Finnish Trade Register within three months of signing the memorandum of association. If you fail to meet the deadline, the incorporation will lapse and no company will be formed.

How to file the notification using paper forms

You need to use a set of notification forms (the Y form and appendix forms).

There are two options: you can either

• use our set-up package or
• fill in the forms Y1, appendix form 1 and personal data form.

Set-up package in English

The set-up package contains document templates for the memorandum of association and the articles of association as well as notification forms and instructions. The shares must be paid using money.

The templates for the memorandum of association and the articles of association are in both Finnish and English for your convenience. The company’s register entries and articles of association are recorded in the Trade Register in Finnish.

Open: Set-up package. (pdf, 614.2 kt)

Form Y1, appendix form 1 and the personal data form

If you do not use our set-up package for the notification, fill in form Y1, appendix form 1 and the personal data form.

If you do not use our set-up package and you have the memorandum of association and other documents completed, file your notification using form Y1, appendix form 1 and the personal data form.

Please note that you must have the memorandum of association and the articles of association completed and available in either Finnish or Swedish.

Open: Form Y1, appendix form 1 and personal data form. (pdf, 534.5 kt)

How to proceed with your notification

Save the forms to your computer before filling them in.

Use the personal data form to file any personal identification details with the Trade Register.

Please note that you can only file an authorised auditor and deputy auditor (HT auditor, KHT auditor).

All the details and documents you submit will be made public, apart from the personal data form and possible copies of passports. Do not include any other documents that contain personal identity codes, home addresses, or other confidential details (such as health details or business secrets).

Send the forms, a receipt for the handling fee, and the other required documents (see “What documents need to be enclosed" below) by post. The address is on form Y1.

Who should sign the notification

The notification must be signed by one of the ordinary members of the board of directors. Procuration rights are not enough to sign a notification to the Finnish Trade Register.

An ordinary member of the board of directors can authorise someone else to file the notification. If an authorised person signs the notification, enclose a certified copy of a special power of attorney or the original general power of attorney.

What documents need to be enclosed

When using paper forms, enclose the following documents:

• A receipt for the paid handling fee
• The limited liability company’s original memorandum of association
• A copy of the articles of association. See our examples of articles of association (only in Finnish and Swedish).
• A statement by all the board members and the managing director, confirming that the company has been set up according to the provisions in the Finnish Limited Liability Companies Act (use the field on the form or enclose a separate document)
• A certificate by the auditors of the company, confirming that the Limited Liability Companies Act has been followed (use the field on the form or enclose a separate document), or some other evidence of the payment for shares, if the company is not obliged to appoint an auditor
• The evidence can be, for example, a printout stating the payment transaction and the bank’s archive number (‘arkistointitunnus’), a copy of an account statement ('tiliote'), a receipt from a payment ATM, or a certificate issued by the company's auditor.
• An auditor's certificate or other evidence is only necessary if the shares have been paid for (in other words, if the shares have a subscription price).

What evidence is needed if the company has no auditor?

If the limited liability company is not obliged to appoint an auditor under the law or the articles of association, you must enclose some other evidence of the payment for shares.

The evidence can be

• a certificate by the company's auditor, if the company has chosen to appoint an auditor
• an auditor’s certificate of the transfer of assets
• an account statement, or an equivalent certificate from a financial institution
• a printout stating the payment transaction and the bank's archive number
• a copy of an account statement, or a receipt from a payment ATM
• the payer’s copy (with the bank’s stamp) of the credit transfer form.

What documents must be enclosed if share subscription is paid for in assets other than money?

If the subscription price for shares is paid using other property than money (contribution in kind), enclose an auditor’s statement about the property given as a capital contribution and evidence of the transfer of assets, such as a contract of sale of real estate. Read more about contribution in kind (only in Finnish and Swedish).

What documents must be enclosed for people with no Finnish personal identity code?

If you report a person with no Finnish personal identity code for registration at the Finnish Trade Register for the first time, enclose proof of the person’s existence, such as a copy of their passport, or an extract from a business register in another country. Read more about permits for people living abroad.

Remember to fill in the personal data form.

Fees

When using paper forms, the notification fee is 370 euros. The fee for an auxiliary company name is 70 euros per name.

The fee for a notification submitted on online form (if the person filing the notification does not have a Finnish personal identity code) is 370 euros. The fee for an auxiliary company name is 70 euros per name.

Make the payment in advance and enclose the receipt with your notification. Read more in our payment instructions.

What to do if you do not have a Finnish personal identity code

If none of the members in the board of directors for the company to be incorporated has a Finnish personal identity code, the notification cannot be filed online at ytj.fi. However, you can file the set-up notification for a limited liability company online if the following conditions are met:

1. You are a citizen of an EU country and you do not have a Finnish personal identity code.
2. You use another EU country's means of identification.

Log in to the online form “Identification method for foreign persons – Notification to the Finnish Trade Register” to file your notification. When you log in, select the country whose means of identification you use.

After you have logged in, select “Start-up notification for limited liability companies” as the matter. Enter the company details. Add the notification forms (see the instructions on this page for filing a notification), a receipt for the handling fee (the fee for the online start-up notification), and the other required documents as PDF files. Send.

Go to the online form “Identification method for foreign persons – Notification to the Finnish Trade Register”.Open link in a new tab

Monitor the progress of your notification

You can monitor the progress of your notification using the notification search in the Virre Information Service. Go to the notification search in Virre.Open link in a new tab

If you do not know the Business ID of your new company, you can first look it up using the company search in the Virre Information Service.

After registration: file a notification of beneficial owners free of charge

You will receive a Trade Register extract when we have registered the company at the Finnish Trade Register.

When you start a limited liability company on paper or online form, you must, after the registration of a new company, file a separate notification of actual beneficial owners (the persons who have ownership interest or control in the company). The notification is required by law and it is free of charge. Read more about the notification of beneficial owners.