What information does the Trade Register contain?

Source of information

The details of traders are entered in the Trade Register on the basis of notifications and communications received by the Trade Register authority. The register contains information that is submitted to the Registration Authorities by both the traders themselves and by Courts of Justice and other authorities.

Under Section 21a of the Trade Register Act, the Finnish Patent and Registration Office (PRH) can update its records and, by using the Finnish Population Information System, check personal details that clients have given in notifications and their enclosures.

According to Section 21 of the Finnish Business Prohibition Act, the Legal Register Centre in Finland provides the Trade Register with details on business prohibitions in force and when they begin and end. These details are then updated in the Trade Register System. Business prohibitions do not apply to activities as a holder of procuration, silent partner, person authorised to sign for a company, or representative according to the Finnish Act on the Right to Carry on a Trade.

Information entered in the Trade Register

The content of the Trade Register is specified by Finnish law. Finnish legislation concerning the Trade Register, company types and business activities in general define what details are entered in the Trade Register regarding different company types. (See for example Finnish Limited Liability Companies Act and Partnerships Act).

Normally, at least the following information is registered for each company type:

  • company name
  • municipality where the company is managed (domicile, place of registered office)
  • line of business
  • who represent(s) the company
  • address

Other details are also entered in the register, depending on the company type. The register extracts of businesses of the same type may look totally different. Some limited liability companies, for instance, take advantage of the possibilities offered by the Limited Liability Companies Act; they decide to issue option rights and other special rights, or to merge, and then report those details for entry in the register. Other companies, on the other hand, choose to report only such details that must be submitted for entering in the register. In addition, law amendments are reflected in the register extracts. Register entries of, for example, limited liability companies can be very different depending on whether the detail to be registered refers to a decision made under the Limited Liability Companies Act that entered in force on 1 September 2006, or to a decision under an earlier act.

Enclosure documents

In addition to the details contained in the register extract, information on traders is also available in the notifications filed with the Trade Register and in enclosed documents, such as the Minutes of the General Meeting and Board Minutes. The documents are open to public inspection and are available to anyone. Articles of Association of limited liability companies, Partnership Agreements of general partnerships and limited partnerships, by-laws of savings banks, right-of-occupancy associations, co-operatives and insurance associations are all available in the Trade Register database and they also form a part of the Trade Register’s basic material. Read more about our information services.

Below you will find a table which shows the information entered on different company types. It does not, however, include all details: other entries are also made in the register. It is neither possible to register every detail mentioned in the table for each and every company type.

Information entered in the register Description of entry
Accounting period When the regular accounting period starts and ends; exceptional accounting period
Address and contact details (not a register entry) Postal address, street address, email address, fax, telephone number, mobile phone number, web address to homepage
Amendments to Articles of Association Date of General Meeting
Amendments to Partnership Agreement Date of amendment to Partnership Agreement
Auditors Auditor's personal details
Authorisations for the Board of Directors to issue shares, to grant option rights and other special rights, or to redemption and aquisition of own shares Date of General Meeting on which the decision on authorisation was taken, date when the authorisation expires, scope of authorisation, and the number of shares that the authorisation concerns
Auxiliary company name The auxiliary company name
Bankruptcy Bankruptcy proceedings have begun, bankruptcy is dismissed, bankruptcy proceedings are terminated, company is dissolved / final settlement, business activities continue after bankruptcy
Board of Directors Position of members of the Board of Directors (chairperson, ordinary member, deputy member), personal details
Business ID (Business Identity Code) Seven digits, a dash and a control mark (for example 1234567-8)
Company name Name used in business
Date of registration
Demerger See 'merger'
Domicile (municipality where the company is managed, place of registered office) Municipality in Finland
Financial statements Period of financial statement; details of consolidated financial statements, if any
House manager Personal details
Incorporation Date of signature of Memorandum of Association
Investment share capital Amount of investment share capital, number of different investment shares series, investment share price
Legal representation Information on, for example, the right of the Board of Directors to represent the company / the co-operative pursuant to the Limited Liability Companies Act or the Co-operatives Act
Line of business The line of business in text form
Line of business of the auxiliary company name The part of the actual line of business where the auxiliary company name is being used
Liquidation Going into liquidation; public summons to creditors; liquidation proceedings are terminated; company is dissolved; extended liquidation, if any; liquidator (liquidator or substitute liquidator, personal details, how the liquidator represents the company)
Managing director Position (managing director, substitute for the managing director), personal details
Merger Limited companies participating in the merger and their Business IDs, date of signature of the merger agreement, summons to the creditors, implementation of the merger, final settlement
Option rights and other special rights Date of General Meeting or Board Meeting; number of shares of different classes given
Parallel company name Company name in another language and name of that language
Partners Position (general or silent partner), personal details. If the partner is a legal person: its name, registration number, and register in which the legal person is entered. Amount of contribution made by silent partners.
Partnership Agreement Date of signature of Partnership Agreement
Persons authorised to represent the company or to sign the company name Personal details of the person authorised to represent the company/sign the company name and how this is done (individually, or two or several jointly)
Post capital contribution Date of General Meeting which accepted the agreement to acquire property to the public limited liability company through post capital contribution
Private trader (role) Personal details
Procuration rights Personal details of the holder of procuration rights and how he or she represents the company (individually, or two or several jointly)
Representative Personal details
Restructuring Temporary prohibitions or termination of temporary prohibitions, if any; restructuring proceedings have begun; restructuring proceedings are terminated; liquidator
Share capital Amount of share capital
Share price Amount of share price
Shares Number of shares of different classes
Supervisory Board Position of members of the Supervisory Board (chairperson, ordinary member, deputy member), personal details
Supplementary share price The supplementary share price, the number or maximum number of supplementary shares, supplementary share type, number of supplementary share series
Termination Date of termination, type of termination (for example, the company has merged with another company, bankruptcy, the company is dissolved, the company is deleted from the register under Section 24 of the Trade Register Act, liquidation)
Trade Register number Replaced by the Business ID on 1 April 2001. Given to companies registered before 1 April 2001

Please note:
- Personal details include the Finnish personal identity code or date of birth (if the person does not have a Finnish personal identity code) of persons in a particular position in a business, and their full name, address and citizenship.

Read more about the processing of personal data in the Finnish Trade Register. Go to the file description for the Trade Register.

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Latest update 29.05.2020