Automated decision-making when notifications of own resignation or of terminated appointments are filed with the Finnish Trade Register
From 15 April 2024, the PRH may use automated decision-making in notifications when persons recorded in the Finnish Trade Register who are responsible for a company, personally notify the register of their resignation or of their terminated appointments.
We do not register all notifications automatically. The notifications of changes are handled by an officer in charge of the processing if they include details which do not meet the conditions for automated decision-making.
The conditions for automated decision-making are specified in our online filing service at ytj.fi and in our Trade Register processing system. The specifications are provided in the deployment decision and the processing rules.
When can notifications of changes be processed automatically?
The PRH can automatically process reported resignations or terminated appointments if the notification has been filed using the online service at ytj.fi in Finnish or Swedish and no attachments are included.
In addition, the notification must meet the conditions below.
- The company type is a
- limited liability company
- housing company
- mutual real estate limited company, or
- co-operative.
- The resignation or terminated appointment relates to any of the following appointments of the person responsible for the company:
- a member or deputy member of the board of directors
- the managing director or substitute for the managing director
- the house manager or house manager with principal responsibility in the organisation, or
- the auditor or auditor with principal responsibility in the organisation
- a holder of procuration rights, or
- a person authorised to represent the company.
- The notification is signed by a person entitled to sign the notification by law.
- We have no reason to suspect that the filed details are incorrect.
How do I know if a notification is processed automatically?
We send the company a Trade Register extract when the changes have been processed. The extract shows if the registration was made automatically and where you can find more information about automated decision-making.
Where can I find more information about automated decision-making?
Our deployment decision in Finnish and Swedish provides the grounds for the automated processing of notifications of resignations or of terminated appointments.
The current deployment decision in Finnish and Swedish is published on this page and is also available from our reception desk at Sörnäisten rantatie 13 B, Helsinki.
For more information about the deployment decisions, send an email to registry(at)prh.fi.
Current deployment decision
Open the current deployment decision about automated decision-making when notifications of terminated appointments or of resignations are filed with the Finnish Trade Register:
- Deployment decision 11 April 2024, in Finnish (pdf, 351.3 kt)
- Deployment decision 11 April 2024, in Swedish (pdf, 382.5 kt)
Can I appeal automated decision-making?
Companies cannot appeal against the use of automated processing for notifications of changes at the PRH. In addition, companies cannot appeal against the registration of filed changes at the Finnish Trade Register.
The PRH registers changes based on the company’s notifications or, when it comes to resignations or terminated appointments, based on notifications personally filed by persons responsible for the company. In these cases, Finnish legislation does not require that an administrative review can be requested.
The PRH has assessed that automated decision-making does not put obliged companies or organisations in unequal positions.