Notification of termination for branches

The closing of a branch must be reported to the Trade Register without delay.

The notification is free of charge, and no additional documents are required.

Who can file?

The notification is signed by a person representing the branch, a person who has the right to sign the company name or by an authorised person. Read more about how to sign in the online service at ytj.fi.

Ulkoinen sivusto, avautuu uuteen välilehteen

The representative of the branch or the person entitled to sign the company name of the branch can authorise someone outside the branch to file the notification. Read more about how to grant authorisation in the online service at ytj.fi.

How to file in the online service at ytj.fi

File your notification online using our service at ytj.fi. The online service is available in Finnish and Swedish.

To use the online service at ytj.fi, you need a Finnish personal identity code and either personal internet banking codes, a mobile certificate, or an electronic identity card (HST card). What to do if you do not have a Finnish personal identity code.

Log in to the online service at ytj.fi and select “Muuta yrityksen tietoja tai lähetä tilinpäätös" or “Ändra företagets uppgifter eller skicka in bokslut" on the front page.

The online service at ytj.fi will help you fill in the notification of changes. Enter the requested details.

File your notification online in Finnish or Swedish.


How to file your notification using paper forms

You need Form Y4 and Appendix Form 15. Before you start, read our instructions (in Finnish or Swedish) on how to fill in Form Y4 at ytj.fi.

Form Y4 is bilingual (English and Finnish) and can be sent to us. Appendix Form 15, on the other hand, has to be sent either in Finnish or in Swedish.

Save the forms to your computer before filling them in.

Open: Form Y4 in English and Finnish (pdf).

Open: Appendix Form 15 in Finnish (pdf).

Open: Appendix Form 15 in Swedish (pdf).

On Form Y4, please give the basic information of the business and which Registers the closing down is reported to. The agent’s details can also be given, if necessary.

Give the details of the person keeping the accounting material on Appendix Form 15.

The notification is signed by a person representing the branch, a person who has the right to sign the company name or by an authorised person.

If an authorised person signs the notification, enclose a certified copy of a special power of attorney or the original general power of attorney.

Fill in, print out and sign the forms. Send the forms by post. The address can be found on form Y4.

What to do if you do not have a Finnish personal identity code

If you do not have a Finnish personal identity code you can file your notification of termination for branches in our online form if the following conditions are met:

  1. You are a citizen of an EU country and you don’t have a Finnish personal identity code.
  2. You use the means of identification of some other EU country.

File your notification by logging in to the online form “Identification method for foreign persons - Notification to the Finnish Trade Register". When you log in, select the country whose means of identification you use.

After you have logged in, select “Notification of termination for branches" as the matter to be filed. Fill in the company details. Add the notification forms you have filled in (see our instructions above) and other necessary attachments as PDF files. Send.

Go to the online form “Identification method for foreign persons – Notification to the Finnish Trade Register".

Printable version
Latest update 16.09.2022