Limited liability companies and co-operatives: File a notification of beneficial owners with the Finnish Trade Register immediately free of charge
Most companies – such as limited liability companies and co-operatives – must file details of the persons who have ownership interest or control (so-called actual beneficial owners) in the company with the Finnish Trade Register. If your company still has not filed a notification of its beneficial owners, do it immediately.
The notification is free of charge.
Please note: A separate notification of beneficial owners must be filed even if the details of the members of the board of directors, or other persons responsible for the company, are up to date in the Finnish Trade Register, and the owners of shares are given in the start-up notification.
What happens if I do not file the notification?
It may become difficult for the company to carry out its operations if it does not file its beneficial owner details and keep them up to date.
Business partners see in the company’s Trade Register extract if the notification of beneficial owners has not been filed.
For example, banks, accounting firms and law firms are obligated to check the beneficial owner details of their customers. They must report to the Finnish Patent and Registration Office (PRH) about any deficiencies or inconsistencies in the company’s details.
As of 2024, the PRH may order your company into liquidation or remove it from the Trade Register if the company does not submit beneficial owner details or rectify incorrect details despite requests to do so.
Who is a beneficial owner?
A beneficial owner is a person who, for example, owns more than 25 percent of the company shares or of the voting rights directly or through another company, or exercises control over the company based on, for example, a partnership agreement. Read more about who is a beneficial owner.
The company must file a notification even if the company has no beneficial owners or it does not know them.
Which companies file a notification?
Limited liability companies and co-operatives must always file a notification of beneficial owners.
General partnerships or limited partnerships file a notification if the beneficial owner is not a partner in the company or if a company is a partner.
Private traders, housing companies, mutual real estate limited companies, branches and listed companies do not file a notification, and neither do associations or foundations.
How to file a notification
File your notification online using the service at ytj.fi. Please note that the service is only available in Finnish and in Swedish. Go to the online service at ytj.fi to file your notification.Open link in a new tab
In the service at ytj.fi, you can also authorise, for example, an employee of an accounting firm to file the notification on behalf of your company.
Read more about how to file a notification using the online service at ytj.fi.
Further information:
Advisory Service, Finnish Trade Register
Mon–Fri 9.00–15.00
Tel. +358 29 509 5900