Frequently asked questions about mandatory online filing at the Finnish Trade Register starting from 2026
- 1. Which notifications and applications must be filed online?
- 2. I am a private trader. Do I have to file my notifications online?
- 3. Why can’t I send notifications and applications or other documents by email?
- 4. What happens if I send my notification by post in 2026?
- 5. I filed a paper notification and received a request to file the notification online at ytj.fi. I had already paid the handling fee and had to pay for the notification again online at ytj.fi. Can I get a refund for the overpayment?
- 6. I had already paid the handling fee but decided to file my notification online at ytj.fi and had to pay for the notification again. Can I get a refund for the overpayment?
- 7. I need to correct my notification to the Finnish Trade Register. Do I have to do it online?
- 8. Do I need to correct or complete my notification online if I submitted it on paper forms in November 2025?
- 9. I need to correct the financial statements online. What should I do?
- 10. None of the persons responsible for the company has a Finnish personal identity code. What should we do?
- 11. None of the persons responsible for the company has a Finnish means of identification or a means of identification from another EU country, nor the possibility to obtain them. What should we do?
- 12. Our company's general partners are companies. What should we do?
- 13. I cannot obtain Finnish internet banking codes to file a notification online. What should I do?
- 14. Can an advocate file a notification on behalf of the persons responsible for the company?
- 15. I do not understand Finnish or Swedish and cannot use the online filing service at ytj.fi or the online forms. What should I do?
1. Q: Which notifications and applications must be filed online?
All notifications and applications filed with the PRH starting from 1 January 2026. They include:
- Start-up notifications
- Notifications of changes
- Notifications of termination of business
- Applications
- Financial statements
- Corrections and other additional submissions to notifications filed with the Finnish Trade Register
Please note that the online filing service and most of the online forms are available in Finnish and Swedish.
2. Q: I am a private trader. Do I have to file my notifications online?
No. Private traders as well as associations and foundations in the Finnish Trade Register can file their notifications on paper forms.
3. Q: Why can’t I send notifications and applications or other documents by email?
Email is not secure enough. Email does not require strong authentication, but our online filing service at ytj.fi and our online forms do.
4. Q: What happens if I send my notification by post in 2026?
We will not process paper notifications and applications received on or after 1 January 2026, if the company type is anything other than a private trader, association, or foundation.
5. Q: I filed a paper notification and received a request to file the notification online at ytj.fi. I had already paid the handling fee and had to pay for the notification again online at ytj.fi. Can I get a refund for the overpayment?
Yes. You received a request to file the notification online at ytj.fi. Follow the instructions in the request.
6. Q: I had already paid the handling fee but decided to file my notification online at ytj.fi and had to pay for the notification again. Can I get a refund for the overpayment?
Yes. Request a refund by sending the receipt and refund details to ilmoitusmaksut(at)prh.fi.
7. Q: I need to correct my notification to the Finnish Trade Register. Do I have to do it online?
Yes, if you filed your notification in 2026 and are not a private trader. You can send corrections and other additional submissions online using the service at ytj.fi. Follow the instructions in our request to correct the notification.
8. Q: Do I need to correct or complete my notification online if I submitted it on paper forms in November 2025?
No. Follow the instructions in our request to correct the notification.
9. Q: I need to correct the financial statements online. What should I do?
File all the financial statement documents again online at ytj.fi. Read our instructions on how to complete financial statements.
10. Q: None of the persons responsible for the company has a Finnish personal identity code. What should we do?
11. Q: None of the persons responsible for the company has a Finnish means of identification or a means of identification from another EU country, nor the possibility to obtain them. What should we do?
In this case, an authorised contact person should file the notification. They are authorised by a person responsible for the company, such as a member of the board of directors or the managing director. Read more in our instructions for special cases.
12. Q: Our company's general partners are companies. What should we do?
13. Q: I cannot obtain Finnish internet banking codes to file a notification online. What should I do?
Authorise a contact person to file the notification for you. Read more in our instructions for special cases.
14. Q: Can an advocate file a notification on behalf of the persons responsible for the company?
15. Q: I do not understand Finnish or Swedish and cannot use the online filing service at ytj.fi or the online forms. What should I do?
Finnish and Swedish are the official filing languages at the Finnish Trade Register. You can request help from entities such as the Enterprise Finland advisory serviceAvautuu uuteen välilehteen or a regional enterprise agency.Avautuu uuteen välilehteen
You can also authorise a contact person to file a notification for you. Read more in our instructions for special cases.