Granting procuration rights and holders of procuration - notification to the Trade Register
Traders entered in the Finnish Trade Register can authorise an appointed person to be their holder of procuration.
The holder of procuration may act on behalf of the trader and sign the trader’s company name in all matters related to managing the affairs of the trader’s company. However, the holder of procuration may not transfer the trader’s immovable property or tenancy rights or apply for mortgages on them without a specific authorisation.
If the procuration is in written form, the holder of procuration has the right to represent the trader at courts and other authorities. Please note that the holder of procuration may not sign a notification to the Finnish Trade Register on behalf of the company.
How the holder of procuration represents the company
Before you file a holder of procuration with the Finnish Trade Register, find out how a holder of procuration can represent a company.
How to revoke procuration
The trader can revoke procuration at any time. If the procuration is registered, the revocation must be filed with the Finnish Trade Register.
As a rule, the same persons that have granted the procuration (board of directors, partners, trader) can decide to revoke it.
In a general partnership or a limited partnership, each partner who alone or together with another partner has the right to manage the company’s affairs can also revoke procuration on their own, unless otherwise agreed.
When to file
Filing new holders of procuration with the Finnish Trade Register is voluntary. However, you must report any changes to the registered details without delay.
Fees
Changing a holder of procuration costs 55 euros.
What documents need to be attached?
Do not attach any documents that contain personal identity codes, home addresses, or other sensitive information, such as health details.
Decision of the appointment
When you file your notification in the online service at ytj.fi, you do not need to attach the decision of the appointment of the person to the role if the company form is any of the following:
- Limited liability company
- Housing company
- Mutual real estate limited company
- Co-operative
However, the company must have the decision concerning the appointment if we need it for processing the notification.
Other company forms
Enclose the decision of the appointment, for example:
- Copy or extract of the board meeting’s minutes, certified by one person.
- Copy or extract of the partner meeting’s minutes, certified by one person. Procuration rights are granted in general partnerships by all partners and in limited partnerships by all general partners jointly.
Copy of passport or other proof of identity
If the person who is filed as a holder of procuration does not have a Finnish personal identity code, enclose a scanned copy of the information page of the holder’s passport or of another identification document with a photograph.
How to file
File your notification using our online service at ytj.fi in Finnish or Swedish.Avautuu uuteen välilehteen
From 1 January 2026, it is not possible to file notifications on paper forms.
Log in and select what your notification relates to.
Fill in the required details and attach the documents. Sign and pay for the notification in the service.
Monitor the progress of your notification
Changes filed in the online service at ytj.fi about persons in positions of responsibility can be registered automatically. Read more about automatic registration.
See the processing times in the Finnish Trade Register.
You can monitor the processing status of your notification to the Finnish Trade Register via the Notification Search in the Virre Information Service.Avautuu uuteen välilehteen
See the legislation for more information
Procuration rights are governed by the Finnish Procuration Act. Read more in the reference database Finlex: