Personal identity codes and home addresses

The Trade Register Act changed on 1 January 2014. Personal identity codes are no longer shown on Trade Register extracts. Neither will home addresses of those living abroad. After the amendment of the Act, you no longer have to submit the home address of those living in Finland to the Trade Register.

The following information is shown of natural persons on Trade Register extracts: full name, date of birth, citizenship and municipality of residence (country of residence for those living abroad).

Only the details sheet that we send to businesses after having registered their notification contains all the personal details that the business has submitted for registration.

Submit the following details of natural persons to the Trade Register:

  • full name
  • personal identity code
  • citizenship, and
  • municipality of residence

If you do not have a Finnish personal identity code, give your date of birth instead. Submit your home address (or addresses of others) instead of your municipality of residence if you or they are a natural person living abroad.

Use a specific personal data form for submitting identification data of natural persons to the Trade Register. Do not fill in personal identity codes or home addresses on any other notification forms. And do not attach any documents to your notification (such as minutes or partnership agreements) containing personal identity codes or addresses of natural persons.

When are personal details disclosed from the Trade Register?

The Trade Register is a public register. Anyone is entitled to obtain information about the entries made in the register.

The home addresses of persons living abroad and the personal identity code can be disclosed from the register if it is important to unambiguously identify the person entered in the register:

  1. in order to perform a task laid down in an Act
  2. in order to realise the rights or duties of the data subject or the controller, or
  3. for purposes of historical, scientific or statistical research.

In addition, the information can be disclosed from the Trade Register in other cases defined in section 13 of the Finnish Personal Data Act.

Read more about the processing of personal data in the Finnish Trade Register. Go to the file description for the Trade Register.

Effects on previously notified issues

The amendment does not affect Trade Register notifications submitted before 2014. However, the new Act is applied if the data to be disclosed are stored in electronic form in the Trade Register. Thus, information on home addresses of those living abroad and the personal identity codes are disclosed from the Trade Register’s electronic data only if the requirements in section 16(3) of the Finnish Act on the Openness of Government Activities are fulfilled.

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Latest update 13.12.2017