Financial statement documents

Filing of financial statements is statutory. Companies must file their financial statements for each financial period.

Please note: Even inactive companies must file their financial statements for each financial period. Go to our instructions: Financial statements of inactive businesses.

Make sure that the financial statements and the annual report are dated and signed.

  1. Notification form filled in and signed. The form for registering financial statements must be signed by a person responsible for the company or by a representative they have authorised with a power of attorney. Please note that the financial statements must also be signed.
  2. Profit and loss account (unnecessary if the company has been inactive in the financial period in question).
  3. Balance sheet without specifications (the balance sheet must display assets and liabilities numerically).
  4. Notes to the accounts (the details enclosed with the profit and loss account, balance sheet, and cash flow statement without specifications).
  5. Written certification by a Member of the Board of Directors or the Managing Director on the decision of the General Meeting or Co-operative Meeting relating to the use of the company profits. Write the content of the decision on the notification form.
  6. Audit report. Tick the box on the notification, if your company is not obliged to get their accounts audited under the Finnish Auditing Act.
  7. Annual report and cash flow statement. Tick the box on the notification, if your company is not obliged to keep accounting records under the Finnish Auditing Act.
  8. Consolidated financial statements, if included in the company’s financial statements, and an auditor’s report on the consolidated financial statements and, in some cases, a consolidated cash flow statement.

File your notification by filling in the form for registering financial statements and enclose your financial statement documents with the form.

Save the paper form to your computer before filling it in. The form includes instructions on how and where you need to send the notification and its enclosures.

Please note that the form is only available in Finnish and in Swedish.

Open the form: Registration of financial statements (pdf) in Finnish.

Open the form: Registration of financial statements (pdf) in Swedish.

How to send the documents to the Trade Register

Send the form for registering financial statements and the financial statement documents for registration all at once:

or
  • by post to: Finnish Patent and Registration Office, Financial statements, FI-00091 PRH, Finland.

Once your financial statements have been registered, you will receive an extract from the register to your company’s mailing address recorded in the Trade Register.

The details on the financial statements are public and available from the PRH Virre Information Service. Go to Virre Information Service.

Several service providers use the details in financial statements. Read more about our co-operation partners providing details from financial statements.

Processing of financial statements information by the Trade Register

The financial statement documents undergo a formalities check in the Trade Register before registration. We do not check the contents of the documents, so they are registered as filed. The registration is recorded in the company’s Trade Register details, and the documents become publicly available as pictures in PDF format.

Registered financial statement documents are public by law. The documents are available to order and can be viewed in various services. We also provide bulk transfers for businesses, companies and authorities. Businesses and companies pick certain key figures from these sources and use the information to tailor various services for their customers.

Printable version
Latest update 07.12.2020